Administration Section - I
Subjects being dealt with:
- Complete use of online software such as EIS, PFMS, e-Awas, GeM, etc. of government for performing the day to day tasks.
- Preparation of Pay Bills of all officers and staff of TCPO in EIS software.
- Preparation of License Fee Recovery Statement on monthly basis and to send to Directorate of Estate online on monthly basis.
- Grant of various advances such as HBA, Computer, TA, LTC, Transfer TA etc. and calculation of interest thereupon, wherever applicable. Preparation of their bills.
- Preparation of GPF Bills, Medical Bills, Pension/Gratuity/Encashment of Leave Bills, Honorarium Bills, OTA Bills, Child Education Allowance Bills, Pay & Allowance arrear Bills, D.A. arrear Bills, Bonus Bills, Wages Bills, CGEGIS Bills, etc.
- Preparation of Contingent Bills of Copier Expenses, Refreshment Expenses., Library Expenses., Newspaper Reimbursement, Stationery, Computer Items & Other Miscellaneous Exp. under the head Other Charges.
- Preparation of Contingent Bills of Conveyance Reimbursement, Telephone, Postage/Telegram, Sanitary Items, Repair & Maintenance of
- Machines, Furniture Expenses, and Other miscellaneous expenses under the head Office Expenses.
- Preparation of Annual Calculation of Income Tax Sheet. Preparation of Form No.16 and issuance thereof.
- Preparation of various information based on Non-Plan Expenditure & information collection forms related to various subjects.
- Periodical review of the performance of Budget.
- Matters related to Audit Inspection of TCPO and its follow–up action thereon.
- Preparation of Budget of TCPO.
- Reply of Parliament Question relating to the expenditure in the TCPO.
- Preparation of exchange orders for Air Tickets purchase, booking of Air Tickets and cancellation of Air Tickets through Air India and Authorized Travel Agent. Preparation of Air Tickets Bill.
- Reconciliation of Accounts with Air India and Authorized Travel Agent.
- Reconciliation of Expenditure incurred and booked in Cheque/Commercial Register/PFMS with PAO in Ministry on monthly basis. Control and monitoring of Budget.
- Submission of various Annual, Half-yearly, Quarterly, Monthly, and Fortnightly Reports & Returns and return regarding a loan to Govt. Servant and report regarding actual expenses incurred on Salary and various allowances of regular civilian employees of Central Government.
- Preparation of Budget Estimates/Revised Estimates as well as observe the Budget allocation for meeting various expenses.
- An issue of L.P.C., Salary Certificates & Recovery of Licence Fees Certificates.
- Other Budgetary exercises such as Supplementary Grants and Vote on Accounts, Issue of Statement of Accepted Estimates, Statement of Budget Estimates and coordination with Ministry.
- Preparation of Detailed Demands for Grants, Performance Budget /Outcome Budget in respect of TCPO.
- Quarterly progress report of Hindi.
- Handling of Project Work.
- Maintaining the Diary Registers of the section.
- Preparation of Pay Slips of all Officers and Staff of TCPO.
Documents/Files/Registers etc. maintained/in custody:
- Maintenance of Pay Bill Register of all officers and staff of TCPO.
- TA/DA Register.
- LTC Register.
- Bill Register.
- Tuition Fee Register.
- Office Expenses Register.
- Other Charges Register.
- Wages Register
- Overtime Allowance Register.
- Orders relating to 7th Pay Commission.
- Expenditure Reconciliation File.
Cash Unit (Under the Administration-I)
- Take out the sanctions on PFMS. Checking of Bills and submit the bills to PAO. Ensure payment of each bill.
- Writing of Cheque Register, Commercial Register, Challan Register.
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